No.F.23(1)/2008-OR
Government of India
Ministry of Culture
National Archives of India
Janpath, New Delhi – 110 001.
E-mail: archives@nic.in

The ____________

Memorandum

Subject : National Archives of India – Reconstitution of the Historical Documents Purchase  Committee.

The Historical Documents Purchase Committee of the National Archives of India (NAI) is hereby reconstituted by the Director General of Archives as follows:-
A.  Composition


1.

Director General of Archives
National Archives of India,
Janpath, New Delhi – 110 001.

Chairman

2.

Pt. Satkari Mukhopadhyaya,
2071, K Block,
Chittranjan Park,
New Delhi-110 019

Member

3.

Prof. Iqtidar Husain Siddiqui,
61, Ahmad Nagar,
Civil Lines,
Aligarh (U.P.)

Member

4.

Prof. Dilbagh Singh,
119, Uttara Khand,
New Campus, JNU,
New Delhi- 110 067

Member

5.

Prof. G.C. Tripathy
Professor and Head of the Kalakosh Division
Indira Gandhi National Centre of Arts
5, Rajendra Prasad Road,
New Delhi – 110 001.

Member

6.

Prof. Shah Abdus Salam,
19-Ka, Hata Sangi Beg,
Shahgunj,
Lucknow – 226 003

Member

7.

Director/ Deputy Secretary I/c of Archives/ Deputy Financial Advisor,
Ministry of Culture,
Shastri Bhawan,
New Delhi – 110 001.

Ex-Officio Member

8.

Deputy Director of Archives
Divisional Head, Oriental Records Division,
National Archives of India,
Janpth, New Delhi – 110 001.

Member-Secretary

B. Tenure

            The Committee shall be due for reconstitution once in two years from the date of its first meeting. The non-official members would be eligible for re-appointment on the Committee.

C. Meetings

            The Committee may meet as often as may be necessary.

D. Functions

            The Committee shall advise on acquisition of documents, manuscripts and rare books of historical importance as well as private papers of eminent statesmen, high government officials, writers, scientists and other persons whose role was significant in the history of the country, that are in the possession of individuals/ institutions, by the National Archives of India, through purchase, gift or donation. The Committee may also recommend on its own purchase of materials mentioned above, wherever expedient.

E. Procedure

           
All proposals for the purchase of archival material in private custody, etc. will be referred to the Historical Documents Purchase Committee by the Member-Secretary, either at a meeting or by circulation, along with a report on the material offered, indicating its significance. The Committee shall give its opinion whether the material should be purchased, and if so, it shall also recommend a reasonable price to be offered to its owner.
Notwithstanding the above procedure, and with a view to avoiding inordinate delays in the small purchases, when the recommendations, of the Committee cannot be obtained in any particular case (s) within a reasonable time even by circulation, if the material for purchase is of the value of Rs. 5,000/- (Rupees five thousand) or less it may be purchased by the Director General of Archives as Chairman of the Committee, who will also indicate while giving his approval, a reasonable price to be offered to the owner. Information regarding such purchases made without prior reference to the Committee shall invariably be place before the Committee in its next meeting.
(ii)      All archival material in private custody proposed to be acquired by the National Archives of India, by way of gift or donation, shall also be presented before the Committee for its final decision.

F. Budget

           
The non-official Members will get traveling allowance for attending the meetings of Historical Documents Purchase Committee at the rates admissible to Group ‘A’ officers of the Central Government and daily allowance at highest rate admissible to Group ‘A’ officers of the Central Government for respective localities. The expenditure will be met from the Head O.A.E. (Non-Plan) of the National Archives of India.

(S.M.R. Baqar)
Deputy Director of Archives and
Member Secretary
Historical Documents Purchase Committee